July 13, 2021

Highway Business Operations Assistant 1- Kanawha County – Finance Division

Nature of Work

The Highway Business Operations Assistant 1 performs administrative work in providing support services such as fiscal, personnel, payroll or procurement in a small division or equivalent organization level. May function in an assistant role or in a specialized capacity in a large agency or department. Develops or assists in developing and implements plans/procedures for resolving operational problems and in improving administrative services. Work is typically varied and includes inter- and intra-governmental and public contact. Performs related work as required.

Pay Grade: 10

Typical Duties and Responsibilities

• Confers with inter- and intra-agency personnel to transact business, gather information, or discuss information; may be in a position with public or federal government  contact.
• Gathers and compiles information for state records; writes reports, balances tally sheets, and monitors inventories, purchases, and sales.
• Updates records and contacts employees to gather information; represents the supervisor or unit in the area of assignment at in-house meetings.
• Maintains files of information in hard copy files or electronic format; runs reports for regular or intermittent review.
• Assists in determining the need for changes in procedures, guidelines and formats; devises a solution; monitors the success of solutions by devising  quantitative/qualitative measures to document the improvement of services.
• Assists in the writing of manuals in the area of assignment; clarifies the wording and describes new procedures accurately.
• Specific rules, regulations, and procedures are used as part of an assignment that may be of larger scope than those typically required of the position.
• Travel may be required; therefore, a valid driver’s license may be required.

Required Skills and Knowledge

• Knowledge of regulations, processes and procedures in the area of assignment.
• Knowledge of general office practices and procedures.
• Knowledge of state and federal laws and regulations related to the area of assignment.
• Ability to collect and compile accurate information.
• Ability to conceptualize the nature of service difficulties and devise appropriate work methods, tools, and configurations to correct the problem.
• Ability to prepare flowcharts, graphs and status reports.
• Ability to communicate with a wide variety of people, both orally and in writing.
• Ability to perform basic arithmetic.

Required Education and Experience

REQUIRED TRAINING/EDUCATION 

  • Bachelor’s degree from a regionally accredited college or university. 
  • Substitution: Experience, as described below, may be substituted for the required training/education through an established formula.
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    REQUIRED EXPERIENCE

  • One (1) year of full-time or equivalent part-time paid experience in a technical or advanced clerical position providing administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
  • Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for the required experience through an established formula. 
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    Note: Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications, or related fields.   

    To apply, click here:  https://www.governmentjobs.com/careers/wvdot/jobs/3148273/highway-business-operations-assistant-1-kanawha-county?pagetype=jobOpportunitiesJobs